How do I make a submission?
- via the online form on this website
- via email to [email protected]
- via posted letter to ATT: Loren Cousins, Coordinator Council Liaison, Lake Macquarie City Council, Box 1906, Hunter Region Mail Centre, NSW 2310.
How do I make a submission?
A formal submission must be sent via one of the following channels:
What should I put in a submission?
Your submission can be as concise or as long as you wish:
Ideally, you will express your level of support for the draft code and provide detailed and specific feedback. The feedback will be reviewed by staff and later presented to Council to make an informed decision.
Should multiple submissions be received from a single resident regarding this project, the feedback will be reviewed by staff and counted as one submission when reporting back to the Councillors.
We recommend that all residents include all relevant feedback in a single submission.
I've made a submission - what happens next?
Feedback may result in further changes being made to the draft code prior to a report being prepared for Councillors.
You will be notified again, prior to Council considering the matter, which will include a link to the Council report containing a summary of submissions and how feedback was considered.
At the Council meeting, the Councillors will review the formal submissions and concerns raised. They may either adopt the final proposed strategies or ask for further amendments based on community feedback. The date of the Council meeting is yet to be confirmed.
- ensure meetings of Council and its Committees are conducted in an orderly, consistent and efficient manner
- ensure meetings of Council and its Committees are conducted according to the principles of procedural fairness and due process
- assist with the conduct of discussion and debate during Council and Committee meetings
- ensure all Councillors understand their rights and obligations during Council and Committee meetings
- ensure Councillors have an equal opportunity to participate fully in meetings and that meetings provide a positive environment without malice, avoiding insulting, improper or defamatory statements.
- allow Councillors to request to forego all or part of their annual fee in exchange for Council making contributions to a complying superannuation fund on their behalf
- enable Councillors to access mobile computing devices and phone equipment for the purposes of Council business up to a total maximum limit of $10,000 per Council term, and clarify roles and responsibilities
- enable Councillors to seek reimbursement for individual newspaper subscriptions, up to a total of two subscriptions (including any corporate offers)
- increase rates for accommodation and meals for Councillors attending conferences and professional development, to reflect COVID-19 price increases
- remove transitional provisions which are no longer applicable following 2021 elections
- make minor editorial amendments.
- clarify requirements for webcasting of meetings and disorder at meetings in line with amendments to the Regulation
- require that council business papers include a reminder to Councillors of their oath or affirmation of office and their conflict of interest disclosure obligations.
- allow individual Councillors to attend meetings by audio-visual link
- allow Council to hold meetings by audio-visual link in the event of natural disasters or public health emergencies
- allow meetings to be cancelled if necessary in the event of natural disasters or public health emergencies
- include key provisions of Council’s standalone Petitions Policy into the Code, thereby promoting policy simplification
- insert reports of recommendation committees, such as the Traffic Facilities and Road Safety Committee, as a specific item in the order of business for a meeting
- provide that webcast recordings of Council and committee meetings be retained in Council’s internal systems for a period of eight years, in addition to being publicly accessible via Council’s website for four years.
What is the Councillor Expenses and Facilities Policy and why do we need it?
The Policy provides for reasonable and appropriate reimbursement of expenses and provision of facilities to the Mayor and Councillors to help them undertake their civic duties as the elected representatives of Lake Macquarie City Council.
The policy aims to ensure facilities and expenses for Councillors meet community expectations, with accountability and transparency in the process, and support diverse representation by enabling the participation of Councillors from different backgrounds. The policy covers expenses including travel, accommodation and meals, professional development, conferences and seminars and information technology.
Under the Local Government Act 1993, all Councils are required to prepare, exhibit and adopt a policy about the payment of expenses and the provision of facilities to the Mayor and Councillors.
What is the Code of Meeting Practice and why do we need it?
The Code provides a framework for effective meetings of the Council and Committees of which all the members are Councillors.
Under the Local Government Act (1993), all Councils are required to prepare a Code of Meeting Practice for all meetings of Council and its committees, where all Councillors are members.
A Code must include mandatory provisions of a model code prescribed by the Local Government (General) Regulation 2021 and can also contain other matters.
The objectives of our Code as an effective aid for good governance are to:
What’s changing in the Councillor Expenses and Facilities Policy?
We’re including updates to refine key elements of the policy and clarify practice. Updates are to:
To look at the detail of the changes, you can find a copy of the draft policy showing tracked changes since the last version on this Project page.
What is changing in the Code of Meeting Practice
On 29 October 2021, the Office of Local Government advised of updates to the Model Code of Meeting Practice, prescribed by the Local Government (General) Regulation 2021.
The draft Code includes changes to reflect updated mandatory requirements of the Model Code, to:
The draft Code also includes new provisions to reflect learnings from the COVID-19 pandemic about the format of Council meetings, to:
We are also looking to update the Code to:
To look at the detail of the changes, you can find a copy of the draft Code showing tracked changes since the last version here.
How can I comment on the draft policy?
You can comment on the draft policy by viewing online at this Project page and uploading a submission.
Alternatively, you can view the draft policy at Council's Administrative Centre.
Written submissions should be address to:
Lake Macquarie City Council
Coordinator Council Liaison
Box 1906, Hunter Region Mail Centre NSW 2310 or via email to [email protected] with the subject title Att Coordinator Council Liaison