Wyee West Paper Subdivision

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The Wyee West Paper Subdivision consists of 199 residential lots that are owned by more than 140 landowners.

While much of the land has been rezoned to allow for residential development, the land cannot be developed because it is not serviced with the necessary infrastructure such as roads, drainage, water, sewer and electricity.

Thank you to everyone who has provided feedback so far, Council is looking to work with local landowners to explore options for the future of the paper subdivision.


The Wyee West Paper Subdivision consists of 199 residential lots that are owned by more than 140 landowners.

While much of the land has been rezoned to allow for residential development, the land cannot be developed because it is not serviced with the necessary infrastructure such as roads, drainage, water, sewer and electricity.

Thank you to everyone who has provided feedback so far, Council is looking to work with local landowners to explore options for the future of the paper subdivision.

  • Highlights from meeting 14 of the Wyee West Paper Subdivision Development Plan Reference group – 4 February 2021

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    12 Feb 2021

    There were a number of additional Council staff at the meeting to provide updates, as well as new staff who have recently joined the team.

    Kirsty Hammer has recently been appointed as Project Coordinator and is looking forward to working with the landowners and Wyee community. Project plans are underway to deliver the land holder ballot in 2021. This ballot will ask landowners to vote to accept a draft development plan, which outlines the proposed subdivision works and how they will be funded. Kirsty joins us from the private sector, and has a strong commitment to supporting improved social outcomes through planning.

    The Landowner Reference Group meeting focussed on the following topics:

    1. Development plan designs
    2. Cost allocation methods
    3. Payment options for infrastructure

    The meeting minutes are available to download here.


    1. Development Plan designs

    All attendees reviewed the plans of the proposed infrastructure works, including engineering, roads, sewer, water, storm water and electricity designs. Questions were fielded by various staff relating to the plans, including areas of biodiversity, zoning and adjoining development.

    A Bill of Quantities report has been prepared (Rider Levett Bucknall, November 2020) to provide an estimate of the cost of development works including roads, sewerage, drainage, groundworks, electricity and water supply. The estimated cost of these works is $18.6 million. Council is confirming costs of development in addition to these works, including the preparation of the development plan. We are aiming to finalise our estimate of these costs as soon as possible.

    The designs are now available to download.

    Wyee West Paper Subdivision: Infrastructure Works

    Proposed Watermains

    Proposed Sewermains

    Electrical Summary

    Detailed Electrical Plans

    Wyee West Subdivision: Street Trees / Verge Turf

    If you have any questions in relation to the designs, please call Kirsty Hammer on (02) 4921 0395 or contact the project team online.


    2. Cost allocation methods

    To present information about cost allocation and payment methods, Council’s Chief Financial Officer, Dwight Graham was in attendance, along with Business and Financial Partner, Jack Nicholas.

    A wide range of cost allocations methods were considered by Council’s finance team, with three key methods presented for further consideration. The group looked at how the shared costs could be allocated based on:

    • Land Area,
    • Land Value, and
    • Uplift (the estimated value uplift of the property after the subdivision works are completed).


    A rationale for these three methods was provided. The effect of each method of allocation was shown for different types of lots:

    • Large lots with no formed road frontage (approx. 1000m2)
    • Medium-sized lots with no formed road frontage (approx. 550m2)
    • Lots with an existing structure (approx. 550m2)
    • Corner lots (approx. 870m2)
    • Lots with existing formed road frontage (approx. 1,100m2)

    The financial figures used in the meeting were for illustrative purposes only. It enabled the variation of outcomes for different types of lots, that result from each allocation method, to be shown. Final costings for infrastructure and preparation of the development plan are yet to be determined.


    3. Payment options for landowners

    In the meeting, Dwight Graham proposed the following three payment options:

    1. Pay upfront by pre-determined date
    2. Council takes a charge over the property which is repaid over time according to a payment plan
    3. Council takes a charge over the property which is paid in full when the property changes hands.

    These options were received positively by the group.

    Options two and three would involve Council taking a low interest loan to pay for the works up front, with landowners paying it back. Council will work with the Landowners Reference Group to ensure transparency around this matter.


    Information session at Wyee West

    Now that the cost allocation methods and payment plans have been tested with the Landowner Reference Group, we are planning a community information session to share this information with all landowners in more detail and answer any questions you might have.

    We will update this website with details of the information session in the coming weeks and notify you as soon as it is published.

    Kirsty will be arranging monthly Landowner Reference Group sessions and will be visiting the area frequently in the lead up to the ballot. Extra meetings and briefing sessions for all landowners will also be arranged. We will publish more information on these as dates are determined.


    Have questions?

    If you have any questions please feel free to ask the project team a question. Alternatively, you can contact Kirsty Hammer directly at khammer@lakemac.nsw.gov.au or call (02) 4921 0395.

  • Road maintenance scheduled for Tulkaba and Karakunba Roads

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    12 Jan 2021

    The Wyee West community recently notified Council of significant ruts forming along Tulkaba and Karakunba Roads, most likely caused by recent wet weather events.

    Council inspected the roads on Tuesday 12 January and determined the need for some patch gravelling maintenance.

    To allow safer access for emergency vehicles and garbage trucks, minor gravel patching will be carried out (by hand) on both Tulkaba and Karakunba Roads this week.

    Further maintenance works will commence the week of the 18 January, where Council staff will patch and compact with a roller the affected areas.

  • December 2020 update

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    23 Dec 2020

    To cap off what has been a challenging year, we spoke with Aaron Nash, Development Compliance Officer, to talk about the key achievements for 2020 at Wyee West.

    Since beginning his role in 2016, Aaron has made over 300 visits to the area and is a tremendous asset to the Project Team. If you live in Wyee West, then you’ve probably seen or spoken to Aaron at some point over the last few years!


    Q Aaron, completing the property inspections at Wyee West is a huge milestone for the project.

    You’re currently finalising the inspection reports - can you tell us a bit about what information is going in them?

    Tyler Drake (Senior Building Surveyor) and myself worked with over 70 landowners to inspect the dwellings at Wyee West and create a profile for each property. We’re very grateful to the landowners for their trust in allowing us on their lots. It’s been a lengthy but very important process to complete.

    Tyler looked at each dwelling to understand if they can pass the building code – or at least be prepared to pass the building code, and how much work that will take for the landowner.

    I’ve been focussed on getting to know the landowners and gathering information to understand their current situation, how long they’ve lived on the property, the services connected to their lot and their intentions / aspirations for the land.

    We’re now combining all of this information to create a full inspection report for each property.


    Q So how will this information help Council moving forward?

    Council staff will use the inspections reports to:

    • Decide on resources for the project, particularly in regards to hazard reduction and waste removal
    • Help determine the distribution of infrastructure costs for each of the properties. This will be very important information to have for the one-on-one landowner meetings in 2021
    • Understand how we can work with landowners and what timelines are needed to allow people to do improvements on the property. For example, Council will look at putting in reasonable timeframes for owners to lodge DA’s and undertake any building work.


    Q Would you say that the decrease in unauthorised work at Wyee West is another achievement?

    Yes, I’ve noticed that unauthorised works have decreased dramatically over the last year.

    A big thank you to the existing property owners who have always seemed to want to comply when seeking advice. It’s hard when a lot of them are wanting to complete works but can’t. We really appreciate their patience as we work towards getting the best possible outcome for the entire community.


    Q What are some other key achievements for the year?

    We used to get complaints about overgrown vegetation becoming a fire hazard and attracting vermin. Letters were sent out asking people to remove vegetation on their lots and most residents and landowners complied. We really appreciate their efforts. Even though it’s shaping up to be a wetter Summer this year, it’s still important for residents to be prepared and complete a bushfire survival plan.

    The Council Project Team also did a great job in finalising the infrastructure engineering designs with Ausgrid and Hunter Water. This meant that the team could get cost estimates from the Quantity Surveyor - which is another major milestone completed.

    We’ll be kicking off the year with a Wyee West Reference Group meeting in early February and will be working more closely with landowners next year as the draft Development Plan is prepared.


    Q Do you have any updates about road grading?

    The community are really wanting the roads to get graded. Tullokan Road is currently the only graded road – there is currently no budget allocated for ongoing maintenance on the other roads. This is another reason why Council is wanting to work with landowners towards the draft Development Plan which will provide the funds necessary to upgrade roads and provide other services like sewer, water, electricity. We want these issues to be addressed and dealt with in a sustainable way.

    The roads are currently deemed trafficable for emergency services, but if there are any further concerns about this, landowners can contact council.


    --

    With all of the hard work completed to date, 2021 is set to be a milestone year for this project.

    A big thank you to everyone who worked with Council staff this year to move us closer towards the draft Development Plan. We wish all of you a happy and safe holiday season.


  • November 2020 update

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    12 Nov 2020

    Whilst preparing the draft Development Plan is a complex and lengthy process for Council, we are happy to report that the inspection program is almost complete. We are currently working through the information gathered to date to help us prepare the costing options for infrastructure. In preparation for the individual landowner meetings, if you have recently changed your contact details, please assist us by updating your contact details online.

    Our approach to road maintenance

    Council is committed to assisting landowners to realise the development potential of the Wyee West Paper Subdivision, however there are still a number of steps before permanent roads can be built.

    In July 2020, temporary works were undertaken on Tullokan Road, Waropara Road, Pirama Road, Tulkaba Road and Karakunba Road. As we progress towards completing the draft Development Plan, Council will continue to monitor these roads on an ad-hoc basis.

    Whilst there is no funding to establish a formal road maintenance schedule for the area, temporary improvements will be made where necessary to ensure the roads are trafficable and provide safe access for emergency and waste services to the area.

    Are you prepared for bushfire season?

    Council will be clearing the long grass/vegetation along the boundary of Radcliffe Estate and Wyee West in November and will continue this twice a year to maintain a fire break.

    We ask all Wyee West residents to play their part in reducing fire hazards this summer by removing any rubbish or hazardous materials from your yard that may increase risk of fire in the area.

    You may have noticed that the November newsletter has been published. If you would like further information, contact us via phone or email, or ask the project team a question.

    Kind regards,

    The Project Team

  • Update on road works

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    by kmarples, 07 Aug 2020

    Following community concerns, Council assessed the safety and usability of roads in the Wyee West Paper Subdivision. As a result of this assessment, we have undertaken additional temporary works.

    Council’s Westside Maintenance team completed patch gravelling works along Tullokan Road, Waropara Road, Pirama Road, Tulkaba Road and Karakunba Road within the paper subdivision during week commencing Monday 27 July. These temporary works are to make the roads trafficable for emergency and waste services. Similar works were undertaken in some areas a month ago.

    In late 2018-early 2019, Council undertook temporary placement of reclaimed asphalt pavement (a hard-wearing gravel) along Pirama Road, Tulkaba Road and Karakunba Road to enable waste collection from occupied properties that may require this service. Council is required to charge occupied properties for domestic waste management under the Local Government Act. The domestic waste charge does not apply to properties considered both vacant and unable to be lawfully developed. As a result, properties within the subdivision that are and remain vacant are exempt.

    Council is committed to assisting landowners to realise the development potential of the Wyee West Paper Subdivision, however there are still a number of steps before permanent roads, drainage and other services can be built. While we work through these steps with the community to finalise the Development Plan, Council will continue to monitor these roads annually, assess the conditions and undertake temporary improvements, where necessary.

    If you would like further information, contact the project team via phone or email, or ask the project team a question.


    Kind regards,

    The Project Team

  • Contact Council to prepare for next steps

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    by kmarples, 31 Jul 2020

    As part of our preparation for landowner group meetings later this year to discuss the Development Plan, lot requirements and options, we are contacting each landowner.

    We have been in touch with almost everyone on our landowner contact list with available phone numbers and will now be reaching out to those on email and mailing address only. We would really like to speak with you over the phone or via email to talk about your receipt and preferences for project information, ability to attend a virtual meeting and answer any question you may have about the paper subdivision and next steps.

    If you haven't heard from Council, please contact Joanne Dunkerley on 4921 0416, Samantha Hardie on 4921 0492 or Karen Marples on 4921 0326. We are hoping to speak with all remaining landowner groups in the coming weeks.

    Kind regards,

    The Project Team




  • Council calling

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    by kmarples, 30 Jun 2020

    Over the last two months, we have been finalising the electrical and stormwater designs with Ausgrid and Hunter Water with the intention of providing these reports with the detailed engineering designs for the development plan to the quantity surveyors within a few weeks. There has been an anticipated delay due to Covid-19 restrictions and work impacts for Council and external agencies, however we are almost at the end of the design process. The quantity surveyors will prepare detailed cost estimates based on the engineering designs for roads and infrastructure. From here, we will be able to determine the requirements for each lot in the paper subdivision.

    We have been able to assess communication and meeting requirements under Covid-19 restrictions and social distancing practices to meet or virtually meet with landowners in the coming months. As mentioned in the last Newsletter, Council is calling landowners to discuss preferred meeting options so we can talk about the development plan, lot requirements and individual circumstances. If you haven’t received a call yet, we will continue to call throughout July. If you haven’t heard from us by Friday 31 July, please contact Council on 4921 0333 and ask for Samantha Hardie or Karen Marples, we will assist you further and ensure we have the correct contact details going forward. We will continue to give you a progress update on this process.

    At this stage, the inspection program is still on hold. We will advise landowners as soon as we confirm when this will recommence. When the inspections and reports are complete, there will be a significant amount of time allowed to complete any required changes.

    If you would like any further information, please contact the project team via Ask the Project Team a question.

    Stay safe,

    The Project Team

  • Wyee West Community Newsletter now available

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    by kmarples, 24 Apr 2020

    The latest Wyee West Community Newsletter is now available. The newsletter provides an update on Council's COVID-19 response, progress on the draft Development Plan, changes to the inspection program, keeping you safe and our communication with you.

    There is an opportunity to tell us what further information about the paper subdivision will be helpful to you. We are developing a series of fact sheets to make information more accessible.

    We have also created a project snapshot to help outline the planning process.

    If you would like any further information on the project, don't hesitate to get in contact with our project team or email council@lakemac.nsw.gov.au.

    Happy reading.

  • Newsletter delayed but not far away

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    by kmarples, 01 Apr 2020

    The project team have been working on a newsletter update for landowners for Q1 2020 that was expected to be sent out late March. We have experienced minor delays with the newsletter due to some work disruption and impacts in response to the Coronavirus or COVID-19 pandemic. The team has worked to resolve these issues and progress the newsletter. It will soon be available online, through email notification and mailed out. Please take this opportunity to update your contact details and provide an email address for electronic correspondence. We will update this post when the newsletter is available to download.

    This project is very important to Council and work has been continuing behind the scenes to progress development solutions and the draft Development Plan. In the coming months, we aim to be in touch with all landowner groups to discuss the Plan. If you could please take the time to update or confirm your contact details, it will ensure we will be able to reach you and connect about the project.

  • Highlights from meeting 13 of the Wyee West Paper Subdivision Development Plan Reference group

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    by kmarples, 18 Feb 2020

    There were a number of additional Council staff at the meeting to provide updates and introductions from the project team, sharing the commitment to the development plan and helping to progress this project forward.

    Samantha Hardie has taken over as Project Coordinator and is looking forward to working with the landowners, the Wyee community and other stakeholders to deliver a resolution for the paper subdivision. Samantha is a Strategic Landuse Planner with Council and although being more behind the scenes for the project in recent years, she’s been part of the project team since 2017. Samantha can be reached on 4921 0492 or email shardie@lakemac.nsw.gov.au.

    Manager Integrated Planning Wes Hain will continue to be an ongoing member of the internal project team and he reaffirmed the Council Senior Leadership Team’s commitment to the project. Wes worked to transfer the subdivision roads to public roads and has been across the complexities, and involved in trying to resolve many of the challenges, faced by the project. Wes shared the project’s importance to Council and the continued investment of resources into the project.

    Council’s building surveyors Greg Brook and Michael Corrigan gave an update on the dwelling inspections. Six have been completed so far with a further 29 to be undertaken. Michael will be completing the inspections and information on dates and reporting will be provided to onsite landowners soon. Council reassured landowners that they would contact the six landowners that have had inspections undertaken to let them know more information about the process and reporting. Council also reassured that the inspections and reporting happening now would allow a significant amount of time to complete any required changes to infrastructure.

    The group discussed bushfire risks and Council will update the website and distribute information on actions that landowners could practicably be doing to reduce the risk. Representative of the Wyee Seventh Day Adventist Church, Barry Chapman, was a guest and he offered to liaise with the local Rural Fire Service department about including the paper subdivision in their management of the area.

    A set of interim engineering plans were available to review and a number of challenges including the gas pipeline and stormwater drainage were discussed. The group also discussed energy services and the opportunity for more sustainable or eco-living infrastructure options. The proposed draft engineering plans are expected to be received by Council at the end of the month. Once received, Council will have to opportunity to review and respond. When the plans reflect the best options and outcomes possible, the project team will consult with this reference group and landowner groups.

    Once the engineering detailed design is completed, Council will engage quantity surveyors to prepare detailed cost estimates for the roads and infrastructure.

    The Reference Group was also asked to consider how Council could improve engagement with landowners. Much of the activity over the last 12 months has been undertaken by consultants and there were few opportunities to share new information with landowners. Council has made a commitment to deliver more regular communication to landowners through mailouts and email and have more information available on the website including frequently asked questions (FAQs) and fact sheets.

    Share your communication preferences or an idea for engaging landowners via Ask the project team a question.

    Andrew Donald expressed his thanks to the group for their valued contribution to the project over his time as Project Coordinator. It has been one of the more complex and rewarding projects of his career at Council and he wished everyone the very best going forward. We congratulate Andrew on his new opportunity and wish him every success.